Question 1

What is e-invoice.new?

Accepted Answer

e-invoice.new is a free online tool from gotomaxx that lets you quickly turn an existing PDF invoice into a legally compliant e-invoice in ZUGFeRD or XRechnung format. It runs directly in your browser – no installation and no registration.

Question 2

Who is e-invoice.new for?

Accepted Answer

The service is aimed in particular at:

Small businesses
Freelancers and service providers
Trade and craft businesses
Associations and organisations
Anyone who issues invoices without an ERP or accounting system

It is particularly suitable if you only need to create e-invoices occasionally.

Question 3

How does e-invoice.new work?

Accepted Answer

The process is deliberately simple:

Upload a PDF invoice
AI recognises the key invoice data automatically
The data is transferred to a structured form
Missing required information can be added
Download the e-invoice as ZUGFeRD or XRechnung

A ZUGFeRD invoice is a PDF file with an embedded XML structure; an XRechnung is a pure XML file.

Question 4

Is e-invoice.new really free?

Accepted Answer

Yes. e-invoice.new is completely free to use and requires no registration.

Question 5

Do I need to install any software?

Accepted Answer

No. e-invoice.new is a purely online tool and works directly in your browser.

Question 6

Which e-invoice formats are supported?

Accepted Answer

With e-invoice.new you can create e-invoices in ZUGFeRD format and as XRechnung. ZUGFeRD is a PDF/A-3 file with an embedded XML structure. XRechnung is a pure XML file and is mainly required by public-sector clients in Germany – for it you need your client’s Leitweg-ID (the routing ID of German public authorities).

Question 7

Is an invoice created with e-invoice.new legally compliant?

Accepted Answer

Yes. The file it creates complies with the ZUGFeRD or XRechnung standard for electronic invoices and can be processed automatically by many systems.

Question 8

Can I send the e-invoice directly?

Accepted Answer

e-invoice.new creates the ZUGFeRD invoice or XRechnung for you to download. You then send it yourself, e.g. by e-mail to your business partner or via the invoicing portal of your public-sector client.

Question 9

What happens to uploaded PDF invoices?

Accepted Answer

Uploaded files are used solely for processing and are automatically deleted from the servers after the conversion.

Question 10

Can I create large numbers of invoices automatically with e-invoice.new?

Accepted Answer

e-invoice.new is designed for creating individual e-invoices by hand.

Companies that want to create or send larger volumes automatically can switch to the PDFMAILER solutions.

Question 11

Do I already have to send e-invoices in Germany?

Accepted Answer

The e-invoicing mandate is being introduced in Germany step by step. Many companies are already preparing to receive electronic invoices and, in future, to send them as well. With e-invoice.new you can prepare for it early and easily.

Question 12

Who is behind e-invoice.new?

Accepted Answer

e-invoice.new is a service of gotomaxx software GmbH. The company develops solutions for digital business processes, electronic invoices, automated document dispatch and e-invoice integration.

Question 13

Where is the data processed?

Accepted Answer

Uploaded invoices are processed on servers in Europe.

The invoice data is analysed with technology developed specifically for this purpose. No external AI services or large language models from the USA are used.

The data is processed solely to create the e-invoice. After the conversion, the uploaded files are deleted automatically.

Question 14

Is my data secure?

Accepted Answer

Yes. e-invoice.new was designed to process invoices securely and in compliance with data protection law.

Data processing on servers in Europe
No external AI services from the USA
No registration required
Uploaded files are deleted automatically after processing

This way, companies stay in control of their data at all times.

Question 15

How do I create an XRechnung or ZUGFeRD invoice?

Accepted Answer

An e-invoice can be created either with an ERP or accounting system or with an online tool such as e-invoice.new.

With e-invoice.new you upload an existing PDF invoice. The invoice data is recognised automatically and converted into a structured e-invoice in ZUGFeRD or XRechnung format. You can then download the finished file and send it to your business partner.

Question 16

Can I convert a PDF invoice into an e-invoice?

Accepted Answer

Yes. With e-invoice.new you can easily convert an existing PDF invoice into an e-invoice. After the upload, the AI automatically recognises key invoice data such as the invoice number, line items, taxes and totals. The data is transferred to a structured form and then generated as a ZUGFeRD invoice or XRechnung.

Question 17

Do I need an ERP system to create e-invoices?

Accepted Answer

No. You do not need an ERP system for individual or occasional e-invoices. With e-invoice.new you can create e-invoices directly in your browser – without installing software and without registering. The tool is particularly suitable for small businesses, freelancers, associations and anyone who issues invoices without their own ERP system.

Question 18

What is the difference between a PDF invoice and an e-invoice?

Accepted Answer

A normal PDF invoice is simply a document for people to read.

An e-invoice also contains structured data in XML format. Accounting and ERP systems can process this data automatically.

The ZUGFeRD format combines both: a readable PDF file that also contains the structured XML e-invoice. An XRechnung, by contrast, consists only of the XML data, which the recipient’s system displays in readable form.

Question 19

When does e-invoicing become mandatory in Germany?

Accepted Answer

The e-invoicing mandate for B2B transactions in Germany is being introduced in stages.

Since 1 January 2025: companies must be able to receive and process e-invoices.
From 2027: sending them becomes mandatory for many companies (prior-year turnover above EUR 800,000).
From 2028 at the latest: in principle, all companies in the B2B sector must be able to send electronic invoices.

With tools such as e-invoice.new, companies can already turn an existing PDF invoice into a legally compliant e-invoice in ZUGFeRD or XRechnung format today – easily and free of charge.

Create an e-invoice for free – from your PDF.

How to create an e-invoice from your PDF.

Upload PDF

Check the data

Use your e-invoice

Frequently asked questions

What is e-invoice.new?

Who is e-invoice.new for?

How does e-invoice.new work?

Is e-invoice.new really free?

Do I need to install any software?

Which e-invoice formats are supported?

Is an invoice created with e-invoice.new legally compliant?

Can I send the e-invoice directly?

What happens to uploaded PDF invoices?

Can I create large numbers of invoices automatically with e-invoice.new?

Do I already have to send e-invoices in Germany?

Who is behind e-invoice.new?

Where is the data processed?

Is my data secure?

How do I create an XRechnung or ZUGFeRD invoice?

Can I convert a PDF invoice into an e-invoice?

Do I need an ERP system to create e-invoices?

What is the difference between a PDF invoice and an e-invoice?

When does e-invoicing become mandatory in Germany?

Create your first e-invoice now.

While you wait: which system does the invoice come from?

Create an e-invoice for free – from your PDF.

How to create an e-invoice from your PDF.

Upload PDF

Check the data

Use your e-invoice

Frequently asked questions

What is e-invoice.new?

Who is e-invoice.new for?

How does e-invoice.new work?

Is e-invoice.new really free?

Do I need to install any software?

Which e-invoice formats are supported?

Is an invoice created with e-invoice.new legally compliant?

Can I send the e-invoice directly?

What happens to uploaded PDF invoices?

Can I create large numbers of invoices automatically with e-invoice.new?

Do I already have to send e-invoices in Germany?

Who is behind e-invoice.new?

Where is the data processed?

Is my data secure?

How do I create an XRechnung or ZUGFeRD invoice?

Can I convert a PDF invoice into an e-invoice?

Do I need an ERP system to create e-invoices?

What is the difference between a PDF invoice and an e-invoice?

When does e-invoicing become mandatory in Germany?

Create your first e-invoice now.

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